VAT
The amounts must be stated exclusive of VAT. The grant from the Mondriaan Fund is awarded exclusive of VAT, unless the applicant is not liable for VAT. In the latter case, a statement to that effect from the Tax and Customs Administration (‘Belastingdienst’) should be sent.
The Mondriaan Fund asks that you provide a clear and specified overview of the variable project costs.
- The total costs must equal the overall level of financial cover, including the contribution from the Mondriaan Fund. The budget must be balanced.
- For public engagement projects, the maximum contribution from the Mondriaan Fund is 40% of the variable project costs. The minimum budget for the project must be above € 10,000.
- For development research, the maximum contribution from the Mondriaan Fund is 70% of the variable project costs, up to a maximum of €15,000. There is no minimum sum for the budget for development research.
- In the case of uncertainty regarding a budget item, the Mondriaan Fund may request supporting documents (quotes).
Costs
The budget may only contain variable project costs and therefore no fixed overheads of your organisation such as its own employees, management expenses or other fixed costs.
Possible cost items are:
1. Direct employment costs and fees (not being fixed expenses) in relation to the project for which an application is being made
- If possible, please specify the number of hours x the amount. Please note that no compensated volunteers may be included in the budget.
- If an artist is involved with the plans, a realistic fee for the artist is mandatory, and must be specified in the budget. For your budget, use the sums from one of the 2 calculators (available here).
2. Direct office expenses
for example:
- stationery expenses (not being fixed expenses)
- administration expenses (not being fixed expenses)
- accountant expenses in relation to the project for which an application is being made
3. Implementation costs
for example:
- rent (please note: rent for your own space cannot be claimed for)
- installation costs
- reimbursement of expenses incurred
4. Production costs of new work
for example:
- material costs (not transport, insurance, or exhibition costs)
- equipment that is inextricably linked to the work being produced
- fees for third parties who carry out work for the project
5. Education costs / public information
for example:
- production costs of educational material
- costs for lectures, film screenings
6. Communication / promotion costs
for example:
- advertisements, banners, posters
- social media campaign
Financial cover
The Mondriaan Fund asks that you provide a clear and specified overview of the financial cover:
- Your own revenues, such as entry fees, sponsorship (in kind or otherwise), or crowdfunding.
- Applicant’s own contribution.
- Contribution from third parties, such as the various public and private funds, local authority, provincial government.
- The grant requested from the Mondriaan Fund.
Bear in mind that:
- If the grant requested from the Mondriaan Fund is €125,000 or greater, you should include in your budget the costs of an approved audit report by an independent accountant.
- If your organisation is liable for VAT, the VAT will not be paid by the Mondriaan Fund. The amounts must therefore be stated exclusive of VAT.
- The financial cover may not include any capitalised labour.
- In case a contribution is awarded, a minimum of 80% coverage of the budget, including the contribution from the Mondriaan Fund, must be shown by means of grant letters from third parties before an advance on the contribution can be transferred.