VAT
The amounts must be stated exclusive of VAT (BTW). The grant from the Mondriaan Fund is awarded exclusive of VAT, unless the applicant is not liable for VAT. In the latter case, a statement to that effect from the Tax and Customs Administration (‘Belastingdienst’) should be sent.
The Mondriaan Fund asks that you provide a clear and specified overview of the variable project costs. Check first in the online explanation of the grant whether the total budget has a minimum amount.
- The total costs must equal the overall level of financial cover, including the contribution from the Mondriaan Fund. The budget must therefore be balanced;
- Crucial items should be supported as much as possible by quotations;
- The maximum contribution from the Mondriaan Fund is 40%, unless otherwise stated in the online explanation on the scheme on the website.
- If third parties are involved in the financing of the plan, we ask you to submit the entire budget and funding plan and not just the part for which a contribution is being requested from the Mondriaan Fund.
Costs
The budget may only contain variable project costs and therefore no fixed overheads of your organisation such as its own employees, management expenses or other fixed costs (this is only permitted in the case of Programmes Art Platform applications).
Please note: For the Art Heritage Festival grant, only variable project costs that are directly related to the visual art and/or heritage activities are eligible for funding. In addition, certain cost items are excluded, namely magazines, publications, documentaries, symposia, and conferences.
Possible cost items are:
1) Direct employment costs and fees (not being fixed expenses) in relation to the project for which an application is being made
- Take fair pay into account. Make this transparent. if possible, please specify the number of hours x the amount
2. Direct office expenses
for example:
- stationery expenses (not being fixed expenses)
- administration expenses (not being fixed expenses)
- accountant expenses in relation to the project for which an application is being made
3. Implementation costs
for example:
- rent (please note: rent for your own space cannot be claimed for)
- installation costs
- reimbursement of expenses incurred
4. Production costs of new work
for example:
- material costs (not transport, insurance, or exhibition costs)
- equipment that is inextricably linked to the work being produced
- depreciation (33% per year) or rental of specific equipment for displaying the work
- fees for third parties who carry out work for the project. Take fair pay into account. Make this transparent.
The applicant organisation is expected to pay a realistic fee to the artist.
5) Education costs / public information
for example:
- production costs of educational material
- costs for lectures, film screenings
6. Communication / promotion costs
for example:
- advertisements, banners, posters
- social media campaign
7. Production costs of an accompanying publication
- authors’ fees
- design and lithography
- photography / illustrations
- rights to photographs / illustrations
- editing and correction (internal and external)
- image editing (internal and external)
- translation costs
- royalties
- technical production (such as paper, printing, binding)
Financial cover
The Mondriaan Fund asks that you provide a clear and specified overview of the financial cover:
- Your own revenues, such as entry fees, publication income, sponsorship (in kind or otherwise), or crowdfunding;
- Applicant’s own contribution;
- Contribution from third parties, such as the various public and private funds, local authority, provincial government;
- The grant requested from the Mondriaan Fund.
Bear in mind that:
- If the grant requested from the Mondriaan Fund is €125,000 or greater, you should include in your budget the costs of an approved audit report by an independent accountant;
- If your organisation is liable for VAT, the VAT will not be paid by the Mondriaan Fund. The amounts must therefore be stated exclusive of VAT.
- The financial cover may not include any capitalised labour.
- In case a contribution is awarded, a minimum of 80% coverage of the budget, including the contribution from the Mondriaan Fund, must be shown by means of grant letters from third parties before an advance on the contribution can be transferred.