It is only possible to register one account holder per organisation in the Mondriaan Fund’s online application system. The account holder manages the account on behalf of the organisation and automatically signs submitted applications. The account holder must therefore have formal authority to represent the organisation, or be an authorised signatory.
A recent Chamber of Commerce (KvK) extract is used to verify the account holder’s authority. A copy of this extract should be uploaded when the account is requested. The extract should not be more than 12 months old. Read more about authorised signatories here (in Dutch).
Authority and Chamber of Commerce extract
There are various types of authority: independent authority, joint authority and limited authority, or an individual may be an authorised representative. Legal provisions may also apply that are not stated on the Chamber of Commerce extract.
Independent authority, authorised representative
If the Chamber of Commerce extract states that you are independently authorised (zelfstandig bevoegd) or are an authorised representative (gevolmachtigde), you are an authorised signatory and can request the account on behalf of the organisation.
Joint authority
If you are jointly authorised (gezamenlijk bevoegd), additional authorisation is required from the other authorised officials stated on the extract, in which they confirm that you are permitted to independently represent the organisation in dealings with the Mondriaan Fund. This authorisation needs to be signed by all jointly authorised officials, unless the articles of association state that one or more individual officials may represent the organisation of their own accord. In this case, only these officials are required to sign the authorisation. We will then require a copy of the articles of association to verify this and ask that you indicate where in the articles of association the provision can be found. More information regarding authorisation can be found below, as well as an example text.
Limited authority
In the case that your authority is limited to a maximum amount, we require authorisation from your board stating that the financial limitation does not apply to applications to the Mondriaan Fund. More information regarding authorisation can be found below, as well as an example text.
Not on the extract, but do have authority
If you are not stated as an authorised official (bevoegd functionaris) on the Chamber of Commerce extract, but are authorised to apply to the Mondriaan Fund for a contribution based on the inclusion of specific provisions in the articles of association, we will require a copy of the articles of association and ask that you indicate where in the articles of association the provision can be found.
If you are not an authorised signatory based on the articles of association, it is still possible for the board to authorise you to submit applications to the Mondriaan Fund. More information regarding authorisation can be found below, as well as an example text.
Other legal provisions
If other relevant legal provisions apply with regard to your authority to sign on behalf of the organisation, we would appreciate receiving a copy of the articles of association and ask that you indicate where in the articles of association these provisions can be found.
Administrator is another organisation
If the Chamber of Commerce extract states that the administrator of the organisation is another organisation, a Chamber of Commerce extract for this second organisation is also required in order to verify whether you are an authorised signatory.
Municipalities and municipal institutions
Municipalities and municipal institutions are registered with the Chamber of Commerce. If you are not stated as an authorised signatory on the extract, we require a legally valid document with which we can verify whether you are an authorised signatory (e.g. a mandate register or letter of appointment). If this document solely details the competencies of your position, we also require verification that you hold this position (e.g. your name being mentioned on the organisation’s website – in which case, a print screen showing this information can be uploaded when you request the account).
Ecclesiastical organisations
Only the national umbrellas of ecclesiastical organisations are obliged to register with the Chamber of Commerce. Ecclesiastical municipalities, parishes and other ecclesiastical organisations within the national umbrella are not obliged to register individually. If your ecclesiastical organisation is not registered with the Chamber of Commerce, you can ask your national umbrella to draft a statement of legal individuality (verklaring rechtspersoonlijkheid) for your organisation. In this statement, the umbrella affirms that your organisation is a legal entity within the umbrella and states which individuals are authorised signatories on behalf of your organisation. You can upload this statement when you request the account, instead of the Chamber of Commerce extract.
Information on authorisation and example text
We would like to remind you that the authorisation should not state that it is in relation to a specific project or a specific application. This is because once an account is set up with the Mondriaan Fund, you can submit multiple applications over a longer period of time, within various schemes.
In order for the authorisation to be legally valid, it needs to be signed and dated on behalf of your board. You can upload a scan of the authorisation when you request an account.
Example text
“I/we hereby declare that ‗‗‗‗‗ (name of account holder) is authorised to submit applications to the Mondriaan Fund on behalf of ‗‗‗‗‗ (name of organisation).
Date: ‗‗‗‗‗
‗‗‗‗‗ Names and signatures of authorised officials