General terms and conditions
The general conditions below apply to grants that the Mondriaan Fund provides for visual artists, mediators, institutions, organisations and other parties in the visual arts and cultural heritage field. Specific conditions apply to all grants awarded by the Mondriaan Fund. These are described in the Explanatory Notes relating to the grant in question.
The Mondriaan Fund provides financial support with the purpose of stimulating the relevant development and visibility of visual arts and cultural heritage in the Netherlands – including Aruba, Bonaire, Curaçao, Saba, St. Eustatius and Sint Maarten – in areas where a profitable market does not (yet) exist. The specific objectives of the different grants are described in the Explanatory Notes.
Target Groups and Target Areas
Funding can be granted by the Mondriaan Fund to various target groups and for various target areas. Depending on the type of grant these are: visual artists, institutions, mediators, or clients in the visual arts and or/ cultural heritage fields. These target groups and target areas are described in more detail below.
The Mondriaan Fund defines visual artists as all those who work professionally in one or more of the following fields: drawing, painting and graphic arts, (social) sculptures and installation art, conceptual art, performance art, artistic research, non-traditional forms of visual arts, photography, audio-visual, digital and (new) media art, visual art applications and art in public spaces.
The Mondriaan Fund defines a mediator as a curator, critic, theorist or observer in the area of modern visual arts and/or cultural heritage. A mediator develops projects that increase the knowledge and/or visibility of and insight into contemporary visual art and cultural heritage in the Netherlands.
The Mondriaan Fund defines cultural heritage as everything which has cultural historical value and together forms the material and immaterial heritage of Dutch society. For example objects in museums, archaeological finds, archives and/or the customs, habits and stories related to them. Excluded are the conservation and management of monuments, landscapes and excavations of archaeological objects and related activities.
Persons or organizations active in fields other than visual art or cultural heritage but in the belief that their activities can be considered as contributing to the visual arts or cultural heritage can apply to the Mondriaan Fund. They must include a description of the visual arts or cultural heritage aspects of their work with their application.
The term gallery is defined as a space that functions professionally and is economically independent; a space that offers free access to the public, while permanently hosting (alternating) exhibitions, with the aim of selling artworks of living visual artists from the Netherlands.
The term art fair refers to an event in which providers of art (such as galleries) and customers (such as art buyers) meet. During an art fair, galleries use their own exhibition space (stand), as characteristically as possible, in order to present themselves and the artists they represent to interested visitors.
Many of the Mondriaan Fund’s grants are aimed at encouraging cooperation between organizations, artists, mediators, clients and/or other private or public parties, and therefore collaborative applications between various parties are accepted. Collaborative applications are favoured in the assessment, provided the substantive criteria are met.
Partnerships between artists and/or mediators
Proposals by artists or mediators working in partnership and applying simultaneously are assessed together. With these partnerships, every individual applicant must fill out the form and send the requested attachments independently. This offers the advisory committee insight in the individual contributions of the various applicants. Applicants are requested to submit the forms together with the other applicant(s).
The same applies for an artist or mediator who works together with another artist or mediator on a one-off basis to execute a project.
Partnerships between institutions/clients and artists/mediators
It is possible for an organization or client collaborating with an artist or mediator to apply together or to let the organization apply, depending on the type of grant being applied for. In the Explanatory Notes attached to the grant program in question, the possibilities, conditions and consequences are described.
Cooperation between institutions
If several institutions cooperate on a particular project, they can submit their application together.
Nationality and Location
Visual artists and mediators
In order to qualify for a grant, a visual artist or mediator who does not have the Dutch nationality must perform activities with an artistic content in the area of visual arts and/or cultural heritage and be integrated as such in the professional visual arts and/or cultural heritage field in the Netherlands.
Applicants who do not have the Dutch nationality have to include a recent certificate of residence (no older than 3 months) in their application. This applies for artists and mediators who submit an application to the Mondriaan Fund themselves, as well as for artists and mediators on behalf of whom another party is submitting the application.
Institutions, clients and other legal entities
In order to qualify for a grant from the Mondriaan Fund, the applying institution, organization, client or other legal entity has to be located in the Netherlands.
For the International Presentation Grant an exception is made for organizations in other countries applying for an activity relevant to contemporary visual arts in the Netherlands.
All applications are first examined in relation to the formal conditions described in the Explanatory Notes attached to the relevant sub-regulations and to the General Terms and Conditions. Therefore, applicants must supply all the required information so that the Mondriaan Fund can determine if the formal conditions are met.
Checks are made in relation to visual artists and mediators to ensure that:
– the applicant fulfils the conditions specified in the Explanatory Notes regarding the duration of their professional experience and, if necessary, their level of income.
– the applicant fulfils the conditions regarding nationality and/or their level of substantive integration into the Dutch visual arts and/or the cultural heritage field
– the applicant is not currently enrolled in education or enrolled in a study programme at a post academic institution which is excluded in the Explanatory Notes.
Checks are made in relation to institutions and organisations to ensure that:
– the applicant fulfils the terms and conditions stated in the Explanatory Notes regarding the collection, public accessibility and any statutory conditions.
– the applicant fulfils the conditions regarding location.
Checks are then made in respect of all applications to ensure that:
– the plans for which the grant is requested fall under the sub-regulation in question.
– the application is not related to the fees of the applicant(s), purely educational projects, activities with a predominantly tourist character or to operations, exploitation costs and investments which are not directly related to the activities.
– the application is not related to the conservation and management of monument, landscapes or archaeological excavations and related activities.
– the applicant fulfils the terms and conditions in the Explanatory Notes regarding own contributions and contributions by co-financers and third parties.
– a grant is not requested by a member of the supervisory board, employees and management of the Mondriaan Fund or by a (replacement) member of the advisory committee who juries applications for the grant in question.
– the application is submitted before the deadline specified in the Explanatory Notes.
Checks are also made in relation to applicants who have previously received a grant from the Mondriaan Fund to ensure that:
– the substantive and financial accounts have been submitted and approved by the management
– the costs for which the application is submitted are not already covered by a previous grant.
Furthermore, checks are made in relation to applicants who were previously refused a grant from the Mondriaan Fund to ensure that:
– the application is not being submitted for the same plan that was previously rejected. In relation to applications not related to a specific plan checks are made to ensure that the application is not being submitted within 12 months after a competent advisory body published a negative recommendation concerning the quality of the institution or the quality of the work of the artist in relation to a previous application.
Submissions that are incomplete are delayed in the application process.
The grants of the Mondriaan Fund are provided on request via a form made available by the Mondriaan Fund and available for download on the website.
For any questions and advice related to completing the form and submitting the requested attachments applicants can contact staff members of the Mondriaan Fund. This form of assistance is unrelated to the assessment of the applications by the advisory board in question.
After receiving the application form, checks are made to ensure it is complete and is accompanied by the required documents and information material mentioned in the explanatory notes and the checklist. If this is not the case, the applicant has two weeks to submit the missing information.
The Mondriaan Fund bases its decision to award a grant on the criteria which are described for each grant in the Explanatory Notes. The starting point is an inclusive notion of quality, which takes into account the individual context in which each application is submitted or carried out. The Mondriaan Fund wishes to contribute to the diversity that is characteristic of visual art and cultural heritage. Cultural, geographic and other forms of diversity will be taken into account. Here, only an explanation is given concerning the assessment of the quality of the artistic functioning of a visual artist or mediator. This also applies if an institute or other party submits an application in cooperation with a visual artist or mediator.
For the assessment of the artistic functioning the advisory board uses the following criteria:
– For visual artists: Whether the quality of the artist’s work until the time of the application is relevant for the modern visual arts and whether the same can be expected from the development of the artist’s work. Important for the assessment of this is the relationship between the artistic principles of the artist and the way in which this is expressed in his work. Here, amongst other aspects, the following aspects can be analysed: the substantive meaning of the concept, the imagination of the artist and the competence with the chosen techniques. Furthermore, it is analysed how the work and views of the applicant relate to the (historical and present day) context.
-For mediators: Whether the quality of the work of the mediator until the time of the application is relevant to the modern visual arts and cultural heritage and whether the same can be expected from the development of their work. Important for the assessment is the relation between the substantive and/or theoretical views of the mediators and the way in which they are expressed in their activities. Here, the following aspects are reviewed: the meaning and importance of their vision, the ambition it expresses and the way in which the vision relates to the (historical and present day) context.
– The inquiring and/or innovative attitude of the artist or mediator.
– The way in which the applicant profiles himself and tries to find an audience for his work. Here one can think of crowd funding.
– The way in which the applicant can transform his artistic or mediating skills into artistic and/or economic profit or plans to do this as a starting artist/mediator.
– The collaborations the applicant enters into in order to publish his work.
Composition and work method of the advisory boards
Applications for a grant from the Mondriaan Fund are submitted to a competent advisory committee.
Composition advisory committees
The advisory committees are selected from a group of experts, such as visual artists, observers, critics, exhibition designers and collectors from both the Netherlands and abroad. The committee members have thorough knowledge of contemporary visual art or cultural heritage and/or specific expertise in the area of one of the disciplines mentioned in the chapter ‘target groups’.
The Mondriaan Fund works with a group of advisors from which the advisory committee is selected every application round. Applicants can influence which advisors assess their application by excluding up to two committee members from the assessment of the application in question.
Every advisory committee meets under supervision of a chairman. Because the committee members are chosen for a period of 2 years, with a single possibility of renewal, the group of committee members changes partially every year. The names of the committee members are shown on the website.
Work method advisory boards
To prepare for the meeting, members of the advisory committee receive a digital copy of the application form, (visual) documentation material and other attachments. The members are not offered insight into the income details of the applicants.
The application is assessed on the basis of the application form and the supplied documentation. Therefore, it is important that all requested attachments are submitted. The visual documentation is shown to the committee members on computer screens. The advisory committee makes an assessment on the basis of the criteria set out in the Explanatory Notes of the grant in question.
If during the meeting it appears that the committee cannot reach a clear conclusion, they can decide to request additional information or to plan a visit. No studio visits are undertaken in other countries.
The competent advisory committee advises the management of the Mondriaan Fund whether or not to grant a financial contribution. The management cannot grant a subsidy without a positive recommendation from the advisory committee in question.
After the management of the Mondriaan Fund ratify the positive recommendation of the advisory board, the applicant receives written confirmation within a week of this decision.
Visibility and knowledge transfer
Successful applications should display the name and logo of the Mondriaan Fund on all publications (press releases, invitations, leaflets, websites, publications, credits etc.). The logo that can be downloaded from the website should be used.
The Mondriaan Fund requests that accepted artists, institutes and mediators be available for meetings (or contact, advice) with other accepted artists, institutes and mediators. In this way, knowledge and experience which is gained through public funds can be shared faster and on a more “open source” basis with a broader public, this will benefit the development of the field. In this context accepted applicants can also be asked to enter into a Master-Apprentice scheme and other programmes which the Mondriaan Fund is currently developing.
Property documentation and attribution
If the application is accepted, the visual documentation material becomes the property of the Mondriaan Fund. In time, the documentation can be housed with the Netherlands Institute for Art History (RKD). The Mondriaan Fund reserves the right to use the documentation for its own publications, the website, facebook, etc.
The names and home towns of the applicants who receive a grant are made public in the annual reports, newsletters and on the website of the Mondriaan Fund.
Establishing the subsidy
Mondriaan Fund contributions are granted as an advance payment. If there is a change in the plans this has to be communicated in advance in writing to the Mondriaan Fund. Changes can only be made after approval by the Mondriaan Fund. Applicants must notify the Mondriaan Fund immediately of any changes in the general financial situation of the applicant. Up to a maximum of 90% of the Mondriaan Fund contribution can be remitted as an advance payment. The remainder is paid after approval of the final report, both evaluative and financial.
If there is evidence that the grant was abused or the amount was excessive, the grant will be revoked or lowered and the excess amount will be recovered.
Payments are exclusively transferred to an account in the name of the applicant.
Taxes for individual applicants
Grants are paid as gross amounts. This means no taxes and/or contributions for social security are deducted. The grant counts as income and has to be declared as such. The professional expenses can be deducted, so the applicant only pays income tax over the amount which is not used to cover professional costs.
Accepted applicants must hand in a substantive account within three months of the end date of the activities; the account should contain an evaluation of the activities, a copy of any publications, and, in the case of individual grants, visual documentation of the activities on CD or DVD. Applicants who have applied through the online application system of the Mondriaan Fund must hand in their accounts electronically as well. They will be sent a reminder email. The substantive account and documentation become the property of the Mondriaan Fund. The Mondriaan Fund is authorized to publish or otherwise present reports or parts of reports, including documentation. Applicants are requested to take this into account when they develop their final account.
For all grants over € 25,000, with the exception of the Stipendium for Established Artists, the Mondriaan Fund is to receive a financial account of the total cost within three months of the end date of the activities; the account should be properly comparable to the approved budget. For grants between €25,000 and € 125,000, the Mondriaan Fund is to receive a clearly specified account within three months of the end date of the activities; the account should offer a good presentation of the actual costs incurred, together with copies of evidence of those costs (bank statements and receipts). For grants of €125,000 or more, the Mondriaan Fund is to receive a financial account within three months of the end date of the activities, complete with an approved audit report by an independent accountant, in accordance with the model that can be downloaded here (in Dutch). Please bear in mind that when entering personnel costs, for example in the form of your own staff or temporary employees, the accountant must also consider the registration of hours with regard to the project accounted for. Without that registration, the accountant may have to withhold his judgment about that part.
Financial reports and substantive reports need to be handed in separately, either electronically or printed on one side. Applicants who have submitted their application through the online application system of the Mondriaan Fund will have to submit their final account electronically as well. They will be sent a reminder email.
For unsuccessful applications
In the case of a negative recommendation and if the recommendation is not included in the decision, the applicant can request a justification of the recommendation within 14 days. This justification is a short summary of the assessment of the advisory board.
The Mondriaan Fund is an independent public body and falls under the Dutch General Administrative Law (Algemene Wet Bestuursrecht). This means that applicants can file a notice of objection if they disagree with the decision. This is possible if an application is rejected, or if the Mondriaan Fund grants a different amount than was requested. Objections are also possible in cases where the Mondriaan Fund deviates from the grant when deciding upon the final contribution. The time in which someone can file a notice of objection is within 6 weeks after the date on which the decision was published. After the expiry of this period there are no more possibilities to file a notice of objection.
When a further justification is requested, a notice of objection can be filed on ‘grounds to be submitted’ within 6 weeks after the date of the decision. The grounds for the notice of objection should then be submitted within 6 weeks after the further justification was sent.
A notice of objection should be signed by the person submitting it and contain at least their name and address, the date, the number of the application and a written reasoning for the notice of objection. Together with the notice of objection, a copy of the decision against which the objection is being made has to be included.
For the assessment of the complaint the reasoning of the objection and the justification that is given for it are central in case of a hearing. For the assessment of a notice of objection it is important whether those involved can supply new information, which sheds a new light on the application. Such information is considered in the decision about the objection.
If the notice of objection is rejected, within six weeks after this decision an appeal can be made to the administrative law section of the District Court.
For questions about the objections procedure or if you wish to make a complaint about the Mondriaan Fund please contact Sandra Nicolai.
Re-applying for a (different) grant
Since it is not likely that an application will be assessed differently within a year, in principle a negative recommendation regarding an application is valid for 12 months. However, it is possible to apply for a project grant within 12 months of a rejection, on the condition that this relates to a different plan. After all, despite the negative recommendation given by the workgroup regarding the quality of the original plan, it is possible that the workgroup will find the new plan interesting enough for them to give a positive recommendation in relation to the new application.
If a negative recommendation for an application for the work project grant was solely based on the plan and the workgroup gave a positive recommendation for the artistic achievements, then the applicant can re-apply within 12 months for a different plan, provided that he also fulfils the other conditions.
If an application is declined, all documentation material will be returned. If the documentation for an application is also part of a report on a prior granted subsidy, this documentation becomes the property of the Mondriaan Fund.
Although the documentation material is handled as carefully as possible, the Mondriaan Fund is not liable for any damage or loss.
These general terms and conditions are based on the General Terms and Conditions of the Mondriaan Fund.