Collection Mobility

For whom

The Mondriaan Fund offers Collection Mobility grants to help boost the quality and visibility of the Dutch State Art Collection for the public. Selection, relocation and divestment will result in an improved overview of the Collection, greater insight into what is important to the Collection, and help cultural heritage institutions to stand out from the crowd.

For what

The grant Collection Mobility is intended for museums and other cultural heritage institutions that wish to select, discard or relocate parts of their collections in order to increase the quality of those collections, raise their profile, and improve the focus of their collection profiles.

The aim is to promote a better understanding of what is important to the Dutch National Cultural Heritage Collection, so as to increase its quality and profile.

An application for a Collection Mobility grant cannot be submitted to fund construction work, the preservation of listed buildings, the excavation of archaeological objects, passive conservation or documenting the collection. Furthermore, the grant is not intended for relocations that are already being supported with State cultural resources or which institutions can be reasonably expected to fund from their regular budgets.

How much

The amount of Collection Mobility will be determined for each individual application. The Mondriaan Fund will finance up to 40% of the eligible costs.

Apply

An application for a Collection Mobility can be submitted through the Mondriaan Fund’s online application system. You will have to have an account in order to do this. The system will allow you to fill in an online application form and submit it along with the annexes requested in the checklist below. Click here for the FAQ (in Dutch) about online applications.

Applications for a Collection Mobility can be submitted throughout the year. Applicants must allow for a total processing period of a maximum of 3 months. However, due to the many applications to the fund, the processing time can take longer than expected.

Contributions from the Mondriaan Fund cannot be awarded retroactively. Therefore, the application must be submitted well before the desired start date. If the application is submitted less than 3 months before the commencement date, it may not be processed.

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Conditions

The application procedure is only open to publicly accessible Dutch institutions that are in charge of museum collections of national and international significance.
If there is a receiving institution, the institutions must submit the application jointly.
The applicants must be registered with the Museums Register.
The applicant institutions must be accommodating in respect of the loan transactions with Dutch institutions and act in accordance with the Basic Principles for Smarter Loan Transactions in the Netherlands (Slimmer Lenen Uitgangspunten bruikleenverkeer binnen Nederland). This means that Dutch museums will not be charged expenses for loaning works of art and that direct costs such as transport, insurance and packaging expenses (handling fee) will be minimised.
Collections must be disposed of in accordance with the Guideline for the Disposal of Museum Objects and, where possible, according to the valuation framework of the Dutch Cultural Heritage Agency.
Applicants are expected to make a significant financial contribution themselves.

General terms and conditions

Assessment

All applications that comply with the formal conditions and that have been submitted with the requested annexes will be presented to a committee which will issue recommendations on the allocation of a Collection Mobility.

Generally speaking, grant applications are more likely to be successful if they are submitted by two or more parties. One of the aspects which will be assessed is whether the collaboration will create added value for the plan.

Applicants are only eligible for a Collection Mobility if the advisory committee issues a positive recommendation regarding the above criteria. Such a positive recommendation may come with a recommendation on the sum to be awarded as a grant.

Due to budgetary restrictions, we are unfortunately not always able to award grants to all applications that receive positive advisories from the committee. In this case, the Mondriaan Fund Board asks the advisory committee to prioritise the positive advisories. This means that an application may receive a positive advisory, but a grant is nevertheless not awarded.

What happens with my application?

The advisory committee will assess the cultural and historical significance of the collection and the relevance to the public of relocating part of the collection. It will do so on the basis of:

A statement as to why it is important that an object be relocated and how it is relevant to the institution’s own collection and the Dutch National Cultural Heritage Collection.
The collection plan.
A budget covering all expenses that complies with the Mondriaan Fund’s guidelines.

And, where applicable:

The reasons for the collaboration.
A presentation plan that explains how the right audience will be reached.

The advisory committee takes the following criteria into consideration:

Significance of the selection, divestment or relocation for the Dutch State Art Collection
- How significant is the (sub)collection to the Dutch State Art Collection?
- To what extent have convincing arguments been provided for selection, divestment or relocation?
- In the case of relocation: is the relocation of the (sub)collection or part of it relevant for the public?
Significance and reputation of the institution submitting the application
- In what regard is the institution held regionally and/or nationally, and what expectations does this create for the plan?
In the case of a receiving party: the significance of the receiving party/parties
- Do the object(s) add value to the receiver’s collection?
If a presentation plan is part of the application, presentation plan:
- Is the period and manner in which the object or the (sub)collection will be presented to the envisaged public convincing?
Grant applications submitted by two or more parties are generally considered favourably. One of the aspects considered is whether the plan underlying the collaboration has added value:
- Does the collaboration add value to the plan?

Checklist

In the online application form you must upload the requested information as a PDF. We advise you to formulate and collate this information before you fill out the form. We additionally request you to answer various questions, including questions for evaluation purposes.

Tip: collect all your information before you start filling out the online application form. Your attachments should be uploaded as PDFs. Please note: make sure that your documents meet the stated conditions. Otherwise, we will unfortunately not be able to process your request. Do not exceed the number of pages where a maximum is indicated.

Checklist

A recent (not older than 1 year) registration of your organization with the Chamber of Commerce

Information on the organisation

This should include a description of activities of the organisation over the past three years, with your mission, target groups, cooperative partnerships, audience reach and how your normally respond to loan requests. If the application involves a collaboration with one or several organisations, we also ask a description of the activities of those organisations.

Information on the collection

Concerning the collection that will be reallocated or deaccessioned. Include information like: a description of the collection, dates, origins and, if applicable, the names of the artists.

Project plan

With a description of the importance of the proposed selection, deaccessioning or reallocation – for the collection of the organisation, for the Dutch National Cultural Heritage Collection, and for the embedding of the reallocation within the collection and presentation policy of the receiving organisation. It should also include a plan of action and timeline. A maximum of 20 pages.

Collection plan

The most recent collection plan of the receiving museum.

Specified budget with a financing plan

Including a motivation of the requested amount of funding. If third parties are involved in the financing of the plan, please upload the total budget with financing plan and not just the part for which you apply with the Mondriaan Fund.

Declarations of financial contributions

Collect all documents in one PDF file.

Tenders of crucial items in the budget

Collect all documents in one PDF file.

If applicable:

Bank details

If your application is approved, we need your bank account number in order to transfer funds. If the organisation has not previously submitted an application to the Mondriaan Fund or if the account number has changed since the previous application, please upload a recent bank statement clearly stating the name of the account holder and IBAN/bank account number of the applying institution. Applicants established in the Caribbean part of the Kingdom can provide a bank statement or other document from the bank stating the name of the account holder and bank account number.

Declaration of consent of participating organisations

If the participating organisations do not file their own application, we ask for a declaration of consent for the application. Collect all documents in one PDF file.

Presentation plan

With an explanation of when the reallocated parts of the collection will be presented, how the presentation will be announced, and how the organisation intends to attract and bind a relevant audience. A maximum of 20 pages.

If desired:

Visual documentation

To complement your application. Please collect all images in one PDF file with a maximum of 12MB. Click here for the technical specifications for your uploaded documentation. Please note: do not use hyperlinks in the PDF with (visual) documentation material and in the documentation list.

For whom

For what

How much

Checklist

Who preceded you?

Start your application

For whom

For what

How much

Apply

Conditions

Assessment

The advisory committee will assess the cultural and historical significance of the collection and the relevance to the public of relocating part of the collection. It will do so on the basis of:

The advisory committee takes the following criteria into consideration:

Checklist

Checklist

Relevant links

Questions & contact

Lotte Hemelrijk

Talitha van Ooyen

Calendar

Deadline application: International Collaborative Projects with Heritage Institutes

Application deadline: Publication

Deadline application: Heritage Innovation

Previously awarded

Herwaardering van de collectie van Museum Vlaardingen

Integratie historische collectie Nederlandse Rode Kruis

Herbestemming en verplaatsing Allan treinenfabriek