For whom?
Dutch museums and other cultural heritage institutions.
The aim of the Collection Mobility grant is to boost the quality and visibility of the ‘Collectie Nederland’ (the Dutch National Cultural Heritage Collection). Selection, relocation and disposal result in an improved overview and insight into what is important for the national art and heritage collection, and helps institutions to distinguish themselves.
For what?
The grant is intended for the revaluation of a collection, and (if applicable) the selection, disposal and/or relocation of parts of a collection. It may concern the relocation of parts of a collection that are no longer in line with the mission and that are better suited to another institution, or the reassessment of an institution’s own collection.
An application for a Collection Mobility grant cannot be submitted to fund construction work, the preservation of listed buildings, the excavation of archaeological objects, passive conservation or documenting the collection. Furthermore, the grant is not intended for relocations that are already being supported with State cultural resources or which institutions can be reasonably expected to fund from their regular budgets.
How much?
The amount of Collection Mobility will be determined for each individual application. The Mondriaan Fund will finance up to 40% of the eligible costs.
When and how to apply
Applications can be submitted at any time of the year, using our online application system. You will require an account before you can submit an application. If you do not already have an account, please apply for one on this website. Keep in mind that a 3-month period is required for processing the applications. No grants are awarded retrospectively.
The following is based on the deelregeling Collectiemobiliteit (in Dutch), as published in the Staatscourant.
Conditions
- Applications can be submitted by publicly accessible Dutch institutions that manage museum collections of national and international significance.
- If there is a receiving institution, the institutions must submit the application jointly.
- The applicants must be registered with the Dutch Museum Register.
- The applicant institutions must be accommodating in respect of the loan transactions with Dutch institutions and act in accordance with the Basic Principles for Smarter Loan Transactions in the Netherlands (Slimmer Lenen Uitgangspunten bruikleenverkeer binnen Nederland). This means that Dutch museums will not be charged expenses for loaning works of art and that direct costs such as transport, insurance and packaging expenses (handling fee) will be minimised.
- Collections must be disposed of in accordance with the Guideline for the Disposal of Museum Objects and, where possible, according to the valuation framework of the Dutch Cultural Heritage Agency.
- Applicants are expected to make a significant financial contribution themselves.
Assessment
Mondriaan Fund staff check the submitted applications and attachments to ensure that they are complete. Once an application is complete, it is submitted to the advisory committee that advises on awarding Collection Mobility grants.
Joint applications submitted by 2 or more parties are generally viewed favourably. The advisory committee will assess whether the collaboration represents added value for the plan. Applicants are only eligible for a Collection Mobility if the advisory committee issues a positive recommendation regarding the criteria. Such a positive recommendation may come with a recommendation on the sum to be awarded as a grant.
Due to budgetary restrictions, we are unfortunately not always able to award grants to all applications that receive positive recommendations from the committee. In this case, the Mondriaan Fund Board asks the advisory committee to prioritise the positive recommendations. This means that an application may receive a positive recommendation, but a grant is nevertheless not awarded, or that the contribution is lower.
The committee judges your application on the basis of:
- A statement as to why it is important that an object be relocated and how it is relevant to the institution’s own collection and the Dutch National Cultural Heritage Collection.
- The collection plan.
- A budget covering all expenses that complies with the Mondriaan Fund’s guidelines.
And, where applicable:
- The reasons for the collaboration.
- A presentation plan that explains how the right audience will be reached.
The advisory committee considers the following criteria:
Significance of the selection, divestment or relocation for the Dutch State Art Collection*
- How significant is the (sub)collection to the Dutch State Art Collection?
- To what extent have convincing arguments been provided for selection, divestment or relocation?
- In the case of relocation: is the relocation of the (sub)collection or part of it relevant for the public
Significance and reputation of the institution submitting the application
- In what regard is the institution held regionally and/or nationally, and what expectations does this create for the plan?
In the case of a receiving party: the significance of the receiving party/parties
- Do the object(s) add value to the receiver’s collection?
If a presentation plan is part of the application, presentation plan:
- Is the period d and manner in which the object or the (sub)collection will be presented to the envisaged public convincing?
Grant applications submitted by 2 or more parties are generally considered favourably. One of the aspects considered is whether the plan underlying the collaboration has added value:
- Does the collaboration add value to the plan?
* Please note: the ‘Significance of the selection, divestment or relocation for the Dutch State Art Collection’ criterion carries more weight in the decision-making process, as this is a policy focus point within the grant.
Checklist
In order to process your application, the Mondriaan Fund requires various information: details that you can enter in the application form and documents that you can upload. Below is a checklist outlining all of the required information, following the layout of the application form.
Tip: gather all of the required information before you start completing the online application form. Appendices can be uploaded as PDFs. Ensure you do not exceed the maximum number of pages, where stated.
Checklist
A recent (not older than 1 year) registration of your organization with the Chamber of Commerce
Information on the organisation (max. 4 pages)
This should include a description of activities of the organisation over the past three years, with your mission, target groups, cooperative partnerships, audience reach and how your normally respond to loan requests.
Information on the collection
Concerning the collection that will be reallocated or deaccessioned. Include information like: a description of the collection, dates, origins and, if applicable, the names of the artists.
Project plan (max. 20 pages)
With a description of the importance of the proposed selection, deaccessioning or reallocation – for the collection of the organisation, for the Dutch National Cultural Heritage Collection, and for the embedding of the reallocation within the collection and presentation policy of the receiving organisation. It should also include a plan of action and timeline.
Presentation plan (if applicable) (max. 15 pages)
With an explanation of when the reallocated parts of the collection will be presented, how the presentation will be announced, and how the organisation intends to attract and bind a relevant audience.
Collection plan
The most recent collection plan of the receiving museum.
Specified budget with a financing plan (state: excluding VAT)
Including a motivation of the requested amount of funding. If third parties are involved in the financing of the plan, please upload the total budget with financing plan and not just the part for which you apply with the Mondriaan Fund.
Declarations of financial contributions
Collect all documents in 1 PDF file.
Tenders of crucial items in the budget
Collect all documents in 1 PDF file.
If applicable:
Bank details
If your application is approved, we need your bank account number in order to transfer funds. If the organisation has not previously submitted an application to the Mondriaan Fund or if the account number has changed since the previous application, please upload a recent bank statement clearly stating the name of the account holder and IBAN/bank account number of the applying institution. Applicants established in the Caribbean part of the Kingdom can provide a bank statement or other document from the bank stating the name of the account holder and bank account number.
In the case of substantive and equal collaboration with one or more other organisations active in the field of visual art or heritage:
Declarations of consent from participating organisation(s)
Showing that the institutions have given their consent for the application to be submitted to the Mondriaan Fund, and confirming that the collaborating organisation is aware that it cannot submit a separate application to the Fund for costs already included on the budget of this application. Combine all declarations into a single PDF. See an example declaration of consent.
Proof from Tax Administration (if not liable to VAT)
If the organisation for which you are submitting the application is not liable to VAT and you would like to apply for a contribution including VAT, we require official proof from the Tax Administration confirming that the organisation is not liable to VAT.
If desired:
Visual documentation (max. 20 images)
To complement your application. Please collect all images in one PDF file with a maximum of 12MB. See the technical specifications for your uploaded documentation. Please note: do not use hyperlinks in the PDF with (visual) documentation material and in the documentation list.
